Personal data (hereinafter mostly referred to simply as “data”) is processed by us only to the extent necessary and for the purpose of providing a functional and user-friendly website, including its content and the services offered there.
Pursuant to Article 4(1) of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to only as the “GDPR”), “processing” means any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or any other form of making available, alignment or combination, restriction, erasure or destruction.
With the following Privacy Policy, we inform you in particular about the nature, scope, purpose, duration, and legal basis of the processing of personal data, insofar as we determine the purposes and means of processing either alone or jointly with others. In addition, we inform you below about the third-party components we use for optimization purposes and to improve the quality of use, insofar as such components result in third parties processing data under their own responsibility.
Our Privacy Policy is structured as follows:
I. Information about us as the controller
II. Rights of users and data subjects
III. Information on data processing
I. Information about us as the controller
The controller responsible for this website within the meaning of data protection law is:
Intercongress GmbH
Ingeborg-Krummer-Schroth-Str. 30
79106 Freiburg
Telefon: +49 761 69699-0
Telefax: +49 761 69699-11
E-Mail: welcome@intercongress.de
Website: www.intercongress.de
II. Rights of Users and Data Subjects
With regard to the data processing described in more detail below, users and data subjects have the right
- to obtain confirmation as to whether personal data concerning them is being processed, to access the data being processed, to receive further information about the data processing, and to obtain copies of the data (see also Art. 15 GDPR);
- to have inaccurate or incomplete data corrected or completed (see also Art. 16 GDPR);
- to the immediate erasure of data concerning them (see also Art. 17 GDPR), or alternatively, where further processing is required pursuant to Art. 17(3) GDPR, to restriction of processing in accordance with Art. 18 GDPR;
- the right to receive the data concerning you that you have provided and to have that data transmitted to other providers or data controllers (see also Art. 20 of the GDPR);
- to file a complaint with the supervisory authority if they believe that the provider is processing their personal data in violation of data protection regulations (see also Art. 77 of the GDPR).
Furthermore, the provider is obliged to inform all recipients to whom personal data has been disclosed by the provider of any rectification or erasure of data or restriction of processing carried out in accordance with Articles 16, 17(1), and 18 GDPR. However, this obligation does not apply where such notification proves impossible or involves disproportionate effort. Notwithstanding the foregoing, the user has the right to obtain information about those recipients.
Likewise, pursuant to Article 21 of the GDPR, users and data subjects have the right to object to the future processing of data concerning them, provided that the data is processed by the provider in accordance with Article 6(1)(f) of the GDPR. In particular, an objection to data processing for the purpose of direct marketing is permissible.
III. Information on Data Processing
The data processed when you use our website will be deleted or blocked as soon as the purpose for which it was stored no longer applies, provided that no legal retention requirements prevent the deletion of the data and no contrary information regarding individual processing procedures is provided below.
Cookie Manager
To obtain consent for the use of cookies on the website that are not technically necessary, the provider uses a cookie manager.
When the website is accessed, a cookie containing the settings information is stored on the user’s device so that the consent prompt does not need to appear on subsequent visits.
This cookie is required to obtain the user’s consent in accordance with the law.
Users can prevent or disable cookies by adjusting their browser settings.
Cookies
a) Session Cookies
We use so-called cookies on our website. Cookies are small text files or other storage technologies that are placed and stored on your device by the web browser you are using. These cookies process certain information about you to a specific extent, such as your browser or location data, or your IP address.
This processing makes our website more user-friendly, effective, and secure, as it enables, for example, the display of our website in different languages or the provision of a shopping cart feature.
The legal basis for this processing is Article 6(1)(b) of the GDPR, provided that these cookies process data for the purpose of entering into or fulfilling a contract.
If the processing is not for the purpose of entering into or fulfilling a contract, our legitimate interest lies in improving the functionality of our website. The legal basis in such cases is Article 6(1)(f) of the GDPR.
These session cookies will be deleted when you close your web browser.
b) Third-party cookies
In some cases, our website may also use cookies from partner companies with which we collaborate for the purposes of advertising, analysis, or website functionality.
For details on this matter—in particular regarding the purposes and legal bases for the processing of such third-party cookies—please refer to the information below.
c) Disposal options
You can prevent or restrict the installation of cookies by adjusting the settings of your internet browser. You can also delete cookies that have already been stored at any time. However, the steps and measures required for this depend on the specific internet browser you are using. If you have any questions, please use the help function or documentation of your internet browser or contact its manufacturer or support service.
In the case of so-called Flash cookies, however, processing cannot be prevented via the browser settings. Instead, you must change the settings of your Flash Player. The steps and measures required for this also depend on the specific Flash Player you are using. If you have any questions, please use the help function or documentation of your Flash Player or contact the manufacturer or user support.
However, if you block or restrict the installation of cookies, this may prevent you from fully utilizing all the features of our website.
Contact Requests / How to Contact Us
If you contact us via the contact form or by email, the information you provide will be used to process your inquiry. Providing this information is necessary for us to process and respond to your inquiry—without it, we will be unable to respond to your inquiry, or our response may be limited.
The legal basis for this processing is Article 6(1)(b) of the GDPR.
Your data will be deleted once your inquiry has been fully resolved and provided that no legal retention requirements prevent its deletion, such as in the case of any subsequent contract fulfillment.
Newsletter
If you subscribe to our free newsletter, the data requested from you for this purpose, namely your email address and, optionally, your name and postal address, will be transmitted to us. At the same time, we store the IP address of the internet connection from which you access our website, as well as the date and time of your registration.
As part of the further registration process, we will obtain your consent to receive the newsletter, describe its content in detail, and refer you to this Privacy Policy. We use the data collected in this process exclusively for sending the newsletter and, in particular, do not disclose it to third parties.
The legal basis for this is Article 6(1)(a) of the GDPR.
You may revoke your consent to receive the newsletter at any time, with future effect, in accordance with Article 7(3) of the GDPR. To do so, simply notify us of your revocation or click the unsubscribe link included in every newsletter.
Credit Check and Scoring
If, as part of our range of goods or services, we generally offer you the option of paying by invoice and you choose to make use of this option, we reserve the right to obtain a creditworthiness assessment from a credit agency (such as Creditreform, Schufa, Bürgel, or infoscore) based on mathematical and statistical procedures. For this purpose, we will transmit your data to the credit agency insofar as it is relevant to the contractual relationship, such as your name and address. We then use the information provided regarding the statistical probability of a payment default to decide whether to offer you payment by invoice.
The legal basis for this processing is our legitimate interest in ensuring the collectability of the claim pursuant to Article 6(1)(f) of the GDPR.
Server Data
For technical reasons, in particular to ensure a secure and stable website, data is transmitted by your internet browser to us and/or to our web hosting provider. These so-called server log files record, among other things, the type and version of your internet browser, the operating system, the website from which you accessed our website (referrer URL), the page(s) of our website that you visit, the date and time of the respective access, and the IP address of the internet connection from which our website is accessed.
The data collected in this manner is stored temporarily, but not together with any other data you have provided.
This data is stored on the legal basis of Article 6(1)(f) of the GDPR. Our legitimate interest lies in improving the stability, functionality, and security of our website.
The data will be deleted no later than seven days after collection, unless further retention is necessary for evidentiary purposes. Otherwise, the data will be exempt from deletion, in whole or in part, until the incident has been fully resolved.
To promote our products and services and to communicate with prospective customers and clients, we maintain a company page on Facebook.
On this social media platform, we share responsibility with Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
You can contact Facebook’s Data Protection Officer via a contact form:
https://www.facebook.com/help/contact/540977946302970
We have set forth our joint responsibility in an agreement regarding our respective obligations under the GDPR. This agreement, which outlines our mutual obligations, is available at the following link:
https://www.facebook.com/legal/terms/page_controller_addendum
The legal basis for the processing of personal data carried out in this manner and described below is Article 6(1)(f) of the GDPR. Our legitimate interest lies in the analysis, communication, sales, and promotion of our products and services.
The legal basis may also be the user’s consent to the platform operator pursuant to Article 6(1)(a) of the GDPR. Pursuant to Article 7(3) of the GDPR, the user may revoke this consent at any time with future effect by notifying the platform operator.
When you visit our website on the Facebook platform, Facebook Ireland Ltd., as the platform operator in the EU, processes user data (e.g., personal information, IP address, etc.).
This user data is used to provide statistical information about the use of our company presence on Facebook. Facebook Ireland Ltd. uses this data for market research and advertising purposes and to create user profiles. Based on these profiles, Facebook Ireland Ltd. is able, for example, to display interest-based advertising to users both within and outside Facebook. If the user is logged into their Facebook account at the time of accessing our Facebook presence, Facebook Ireland Ltd. may also link the data to the respective user account.
If a user contacts us via Facebook, the user’s personal data entered during this process will be used to process the inquiry. We will delete the user’s data once the user’s inquiry has been fully resolved and provided that there are no legal retention requirements—such as those related to subsequent contract fulfillment—that prevent us from doing so.
Facebook Ireland Ltd. may also set cookies to process the data.
If the user does not agree with this processing, it is possible to prevent the installation of cookies by adjusting the relevant settings in the browser. Cookies that have already been stored can also be deleted at any time. The settings required for this depend on the respective browser.
In the case of Flash cookies, processing cannot be prevented via the browser settings, but rather by adjusting the corresponding settings in the Flash Player. If the user prevents or restricts the installation of cookies, this may result in certain Facebook functions not being fully available.
For more information about data processing activities, how to prevent them, and how to delete data processed by Facebook, please refer to Facebook’s Privacy Policy:
https://www.facebook.com/privacy/explanation
It cannot be ruled out that Meta Platforms Ireland Limited may also process data through Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025, in the United States.
To promote our products and services and to communicate with prospective customers and clients, we maintain a company account on Instagram.
On this social media platform, we share responsibility with Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
You can contact Instagram’s Data Protection Officer via a contact form:
https://www.facebook.com/help/contact/540977946302970
We have set forth our joint responsibility in an agreement regarding our respective obligations under the GDPR. This agreement, which outlines our mutual obligations, is available at the following link:
https://www.facebook.com/legal/terms/page_controller_addendum
The legal basis for the processing of personal data described below is Article 6(1)(f) of the GDPR. Our legitimate interest lies in the analysis, communication, sales, and promotion of our products and services.
The legal basis may also be the user’s consent to the platform operator pursuant to Article 6(1)(a) of the GDPR. The user may revoke this consent at any time with future effect by notifying the platform operator, in accordance with Article 7(3) of the GDPR.
When you visit our online presence on the Instagram platform, Facebook Ireland Ltd., as the platform operator in the EU, processes user data (e.g., personal information, IP address, etc.).
This user data is used to gather statistical information about the use of our company’s Instagram page. Facebook Ireland Ltd. uses this data for market research and advertising purposes, as well as to create user profiles. Based on these profiles, Facebook Ireland Ltd. can, for example, serve users interest-based ads both on and off Instagram. If the user is logged into their Instagram account at the time of visiting the page, Facebook Ireland Ltd. can also link the data to the respective user account.
If a user contacts us via Instagram, the user’s personal data provided on that occasion will be used to process the inquiry. We will delete the user’s data once the user’s inquiry has been fully resolved, provided there are no legal retention requirements—such as those related to subsequent contract fulfillment—that prevent us from doing so.
Facebook Ireland Ltd. may also set cookies to process the data.
If the user does not consent to this processing, they have the option to prevent the installation of cookies by adjusting their browser settings accordingly. Cookies that have already been stored can also be deleted at any time. The settings for this depend on the specific browser. For Flash cookies, processing cannot be prevented through browser settings but rather by adjusting the settings in the Flash Player. If the user prevents or restricts the installation of cookies, this may result in not all Facebook features being fully available.
For more information about the processing activities, how to opt out, and how to delete the data processed by Instagram, please see Instagram’s Privacy Policy:
https://help.instagram.com/519522125107875
It cannot be ruled out that the processing by Facebook Ireland Ltd. may also be carried out via Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025, in the United States.
We maintain an online presence on LinkedIn to showcase our company and our services and to communicate with customers and prospective clients. LinkedIn is a service provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland, a subsidiary of LinkedIn Corporation, 1000 W. Maude Avenue, Sunnyvale, CA 94085, USA.
In this regard, we would like to point out that there is a possibility that user data may be processed outside the European Union, particularly in the United States. This may pose increased risks to users in that, for example, it may become more difficult to access user data at a later date. Furthermore, we do not have access to this user data. Access to this data is restricted exclusively to LinkedIn.
You can find LinkedIn’s privacy policy at
https://www.linkedin.com/legal/privacy-policy
We maintain a presence on Twitter to showcase our company and our services and to communicate with customers and prospective clients. Twitter is a service provided by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.
In this regard, we would like to point out that there is a possibility that user data may be processed outside the European Union, particularly in the United States. This may pose increased risks for users in that, for example, it could make it more difficult to access user data at a later date. Furthermore, we do not have access to this user data. Access to this data is restricted exclusively to Twitter.
You can find Twitter’s privacy policy at
https://twitter.com/de/privacy
YouTube
We maintain a YouTube channel to showcase our company and our services and to communicate with customers and prospective clients. YouTube is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
In this regard, we would like to point out that there is a possibility that user data may be processed outside the European Union, particularly in the United States. This may pose increased risks to users in that, for example, subsequent access to user data may be made more difficult. Furthermore, we do not have access to this user data. Access to this data is exclusively controlled by YouTube.
You can find YouTube’s privacy policy at
https://policies.google.com/privacy
General Links to Profiles on Third-Party Sites
The provider includes links on the website to the social networks listed below.
The legal basis for this is Article 6(1)(f) of the GDPR. The provider has a legitimate interest in improving the user experience on the website.
The plugins are integrated via a linked image. Only when the user clicks on the corresponding image are they redirected to the respective social network’s service.
After the customer is redirected, the respective network collects information about the user. This initially includes data such as the IP address, date, time, and page visited. If the user is logged into their account on the respective network at that time, the network operator may be able to associate the information collected during the user’s specific visit with the user’s personal account. If the user interacts with a “Share” button on the respective network, this information may be stored in the user’s personal account and, if applicable, published. If the user wishes to prevent the collected information from being directly linked to their account, they must log out before clicking the button. In addition, it is possible to configure the respective user account accordingly.
The provider has links to the following social networks:
Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
Privacy Policy: https://www.facebook.com/policy.php
Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.
Privacy Policy: https://help.instagram.com/519522125107875
LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland, a subsidiary of LinkedIn Corporation, 1000 W. Maude Avenue, Sunnyvale, CA 94085, USA.
Privacy Policy: https://www.linkedin.com/legal/privacy-policy
Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA
Privacy Policy: https://twitter.com/privacy
Google Analytics
We use Google Analytics on our website. This is a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to simply as “Google.”
The Google Analytics service is used to analyze user behavior on our website. The legal basis is Article 6(1)(f) of the GDPR. Our legitimate interest lies in the analysis, optimization, and efficient operation of our website.
Usage and user-related information, such as IP address, location, time, or frequency of visits to our website, is transmitted to a Google server in the United States and stored there. However, we use Google Analytics with the so-called anonymization feature. With this feature, Google truncates the IP address while it is still within the EU or the EEA.
The data collected in this way is in turn used by Google to provide us with an analysis of visits to our website and user activity on the site. This data may also be used to provide additional services related to the use of our website and the Internet.
Google states that it does not associate your IP address with any other data. In addition, Google states under
https://www.google.com/intl/de/policies/privacy/partners
We have provided additional information regarding data protection for you, including, for example, information on how to prevent the use of your data.
In addition, Google offers at
https://tools.google.com/dlpage/gaoptout?hl=de
a so-called opt-out add-on, along with additional information about it. This add-on can be installed with all major web browsers and gives you greater control over the data that Google collects when you visit our website. The add-on instructs the Google Analytics JavaScript (ga.js) not to transmit information about your visit to our website to Google Analytics. However, this does not prevent information from being transmitted to us or to other web analytics services. You can, of course, also find out in this privacy policy whether we use any other web analytics services and, if so, which ones.
Google Fonts
We use Google Fonts on our website to display external fonts. This is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to simply as “Google.”
To enable the display of certain fonts on our website, a connection to the Google server in the United States is established when you visit our website.
The legal basis is Article 6(1)(f) of the GDPR. Our legitimate interest lies in optimizing and operating our website in a cost-effective manner.
When you visit our website, the connection established with Google allows Google to determine from which website your request was sent and to which IP address the font should be delivered.
Google offers at
https://adssettings.google.com/authenticated
https://policies.google.com/privacy
Further information, particularly regarding the options for preventing the use of your data.
Google Maps
On our website, we use Google Maps to display our location and provide directions. This is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to simply as “Google.”
To enable the display of certain fonts on our website, a connection to the Google server in the United States is established when you visit our website.
When you access the Google Maps feature embedded on our website, Google stores a cookie on your device via your web browser. To display our location and generate directions, your user settings and data are processed. We cannot rule out the possibility that Google uses servers in the United States for this purpose.
If you have given your consent to this processing, the legal basis is Article 6(1)(a) of the GDPR. The legal basis may also be Article 6(1)(f) of the GDPR. Our legitimate interest lies in optimizing the functionality of our website.
Through the connection to Google established in this way, Google can determine from which website your request was sent and to which IP address the directions should be sent.
If you do not consent to this processing, you can prevent cookies from being installed by adjusting the settings in your web browser. For more details, see the “Cookies” section above.
In addition, the use of Google Maps and the information obtained through Google Maps is governed by the Google Terms of Service https://policies.google.com/terms?gl=DE&hl=de and the Google Maps Terms of Service https://www.google.com/intl/de_de/help/terms_maps.html.
In addition, Google offers the following at
https://adssettings.google.com/authenticated
https://policies.google.com/privacy
Further information.
YouTube
We use YouTube on our website. YouTube is a video platform operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to simply as “YouTube.”
We use YouTube in conjunction with the “Enhanced Privacy Mode” feature to display videos to you. If you have given your consent to this processing, the legal basis is Article 6(1)(a) of the GDPR. The legal basis may also be Article 6(1)(f) of the GDPR. Our legitimate interest lies in improving the quality of our website. According to YouTube, the “Enhanced Privacy Mode” feature ensures that the data described in more detail below is only transmitted to YouTube’s server if you actually start playing a video.
Without this “Enhanced Privacy,” a connection to YouTube’s server in the United States is established as soon as you visit one of our web pages that contains an embedded YouTube video.
This connection is necessary to display the video on our website through your web browser. In doing so, YouTube will collect and process at least your IP address, the date and time, and the webpage you visited. In addition, a connection is established to Google’s “DoubleClick” advertising network.
If you are logged in to YouTube at the same time, YouTube will associate the connection information with your YouTube account. If you wish to prevent this, you must either log out of YouTube before visiting our website or adjust the relevant settings in your YouTube account.
For the purposes of functionality and to analyze user behavior, YouTube permanently stores cookies on your device via your web browser. If you do not consent to this processing, you can prevent cookies from being stored by adjusting the settings in your web browser. For more information on this, see the “Cookies” section above.
Google provides further information about the collection and use of data, as well as your rights and protection options in this regard, at the links below:
https://policies.google.com/privacy
available in our privacy policy.
